Admin & Project Coordinator

Job Summary We are looking for a proactive and organized Admin & Project Coordinator to provide administrative and project coordination support to the team. The successful candidate will be responsible for ensuring smooth day-to-day operations by coordinating project documentation, following up with vendors, maintaining project &administrative records, and supporting Account Managers throughout project execution. Key Responsibilities Provide administrative support to the account and project team. Prepare Purchase Orders, quotations, invoices, delivery orders, and other admin & project-related documentation. Coordinate with suppliers, clients, and internal departments to ensure timely project execution. Follow up on orders, deliveries, and project schedules. Maintain and organize files and records Assist in tracking project progress, variations, and outstanding items. Arrange meetings, prepare meeting minutes, and follow up on action items where required. Assist with travel arrangements, including flight and accommodation bookings where required. Support Account Managers with project coordination and day-to-day administrative matters. Ensure documents are accurate, complete, and submitted within required timelines. Perform general office administration and any other duties assigned by management. Requirements Diploma or equivalent qualification in Business Administration, Project Management, or a related field. 1–3 years of relevant administrative or project coordination experience (experience in construction, interior fit-out, or related industries is an advantage). Proficient in Microsoft Office, especially Excel and Powerpoint. Strong organizational skills with the ability to manage multiple tasks simultaneously. Good communication and interpersonal skills. Detail-oriented, responsible, and able to work independently as well as in a team. Able to work in a fast-paced environment and manage multiple deadlines. Comfortable working with numbers and handling multiple currencies. Preferred Qualities Positive attitude and willingness to learn. Strong coordination and follow-up skills. Proactive, resourceful, and able to solve problems independently. Comfortable communicating with different stakeholders, including suppliers, contractors, and clients.