Finance & People Operations Executive

ROLE The Finance & HR Executive plays a dual role in supporting the day-to-day operations of both the Finance and Human Resources functions. This position is responsible for ensuring accurate financial administration, payroll coordination, employee lifecycle administration, and office operations while acting as the key liaison between Finance, HR, Operations and other business departments. The ideal candidate is highly organised, detail-oriented and enjoys working in a fast-paced environment where no two days are the same. RESPONSIBILITIES Finance Administration (55%) Daily Finance Operations Prepare and maintain daily sales reports, cash-up reports and financial trackers. Reconcile daily sales, cash collections and payment gateways. Investigate and resolve daily cash or sales variances with Operations. Monitor event billings and ensure all revenue is properly recorded. Work closely with Membership and Events teams to reconcile receipts and member transactions. Accounts Payable Manage the Accounts Payable mailbox. Review supplier invoices for completeness and accuracy. Upload invoices into the accounting system. Match supplier statements and resolve outstanding invoices. Prepare payment requests and ad hoc bank payments. Accounts Receivable Raise customer invoices and official receipts. Process customer deposits and refunds. Assist with follow-up of outstanding receivables. Finance Support Prepare finance reports and reconciliations as assigned. Assist during month-end closing. Support audit requests and documentation. Maintain proper filing of finance documents. Human Resources Administration (40%) Employee Lifecycle& HR Administration Prepare and maintain employment contracts, confirmation letters, salary adjustment letters, transfer letters, and other HR documentation. Coordinate onboarding and offboarding activities, including work pass applications, renewals, cancellations, and related MOM submissions where applicable. Maintain accurate employee records and ensure HRIS data is up to date and audit-ready. Payroll &Statutory Compliance Prepare monthly payroll inputs, including new hires, resignations, salary changes, overtime, leave, and claims. Coordinate payroll processing and perform payroll reconciliations with Finance. Ensure timely and accurate submission of CPF contributions, IR8A/Auto-Inclusion Scheme (AIS), NS make-up pay claims, and other statutory filings. Monitor compliance with the Singapore Employment Act, Child Development Co-Savings Act, CPF regulations, and MOM requirements. Serve as the primary point of contact for employee queries relating to payroll, leave, benefits, and statutory matters. MOM & Work Pass Administration Manage Employment Pass, S Pass, and Work Permit administration, including applications, renewals, cancellations, appeals, and issuance formalities. Track work pass expiry dates and ensure timely action to maintain full compliance. Liaise with MOM and external vendors on work pass and employment compliance matters. Government Grants& Claims Administration Identify and coordinate applicable government support schemes, including Workforce Singapore (WSG), SkillsFuture Singapore (SSG), Career Conversion Programmes (CCP), Job Redesign initiatives, and other relevant grants. Prepare and submit grant applications, claims, supporting documents, and post-approval reports within stipulated timelines. Maintain a grants tracker covering application status, approved funding, claim deadlines, and audit documentation. Coordinate with Finance to ensure grant income, reimbursements, and supporting records are properly reconciled and retained for audit purposes. Recruitment &Employee Engagement Coordinate job postings, interview scheduling, offer documentation, and onboarding activities. Assist in organising employee engagement activities, company events, and internal communications. Office Administration (5%) Serve as the main contact for office administration matters. Liaise with vendors including utilities, internet, office equipment and maintenance providers. Coordinate courier services and office supplies. Manage filing, scanning and archiving of documents. Support company administrative projects as assigned. CANDIDATE PROFILE · 5–8 years' of relevant experience, preferably in F&B hospitality and retail industry · Diploma or Degree in Accountancy, Finance, HR or Business · Strong knowledge of Singapore Employment Act · Experience with MOM, CPF, IRAS and Work Passes · Experience managing g…