Assistant Manager/Manager (Knowledge Management/Records Management) [FFD]

The Finance and Facilities Division (FFD) is responsible for the Ministry’s financial matters, procurement management, general administration and internal audits. FFD promotes proper stewardship of the Ministry’s resources by applying best practices across its various functions. Brief description of Job Scope: As Assistant Manager/Manager, you will be part of the Registry team overseeing Knowledge Management/Records Management function and be involved in implementation of work processes and systems enhancements. Responsibilities: 1. Manage agency records according to compliance requirements and best practices: a. Manage the records life cycle b. Carry out appraisal of records c. Carry out declassification of public records d. Manage the electronics records management system 2. Conduct training to divisions on Knowledge Management/Records Management 3. Provide support to divisions in areas of Knowledge Management/Records Management 4. Support change management by working closely with stakeholders to promote a dynamic Knowledge Management/Records Management culture (e.g. managing awareness campaigns and developing electronic direct mails-EDMs) 5. Manage projects independently and work with vendors to ensure adherence to project cost, scope and time 6. Experience with digitisation, Knowledge management, communications or design thinking is an added advantage 7. Any other duties as assigned Competencies required: Technical Competencies 1. Tertiary qualification (with minimum 3 years of working experience) is preferred 2. Experience in information management and corporate administration 3. Strong project management skills 4. Ability to grasp and utilise technology effectively 5. Experience in data analytics/visualisation or GenAI is an added advantage Generic Competencies 1. Possess a positive attitude 2. Good communication and interpersonal skills 3. Able to work under stress and independently 4. User-centric, meticulous and resourceful team player 5. Possess problem solving and analytical mindset 6. Able to work within a given timeline Functional Competencies 1. Document Management 2. Business Continuity Planning 3. Logistics Coordination You will be contacted within 3-4 weeks if shortlisted.