HR Coordinator

Responsibilities: Recruitment & Onboarding/Offboarding Assist in recruitment processes including posting job openings, application screening interview scheduling, and reference checks Manage end-to-end onboarding and offboarding procedures, ensuring all documentation complies with internal policies and audit requirements Maintain employee records in HRIS systems (Workday & HRiQ) and handle issuance of staff passes Coordinate pre-employment medical checkups, mandatory health assessments, audiometry tests and annual health screenings Utilize data analytics to track recruitment metrics such as time-to-fill, source effectiveness, and onboarding satisfaction HR Operations Document management throughout the employee lifecycle including recruitment, confirmations, terminations, transfers, and contract management Prepare HR-related correspondence such as employment letters, visa support letters, and staff certifications Attend employee inquiries related to HR matters excluding compensation Ensure organizational charts and job descriptions are regularly updated Provide backup support for other HR functions such as recruitment, training, payroll and benefits administration Assist HR projects and employee engagement initiatives Apply data analytics to monitor HR operational efficiency, identify trends and support decision making Learning & Development Support training activities including course registration, coordination with training providers and timely completion of evaluations Organize and facilitate training sessions, workshops and other learning initiatives Maintain accurate training records, track participation, and evaluate training effectiveness Provide logistical support for learning activities, including scheduling, venue arrangements and participant communications Administer and track training bond agreements Use data analytics to assess training impact and identify skill gap Administration Manage day-to-day office operations and ensure the smooth running of office activities Manage office supplies, vendor relationships, and facility maintenance Coordinate travel arrangements and hotel reservation Perform other ad-hoc duties as assigned Support reporting and analysis of administrative costs and resource usage using basic data too Requirements: Diploma in human resources or related discipline, with 1 to 2 years of relevant HR experience preferred Strong organizational and time management skills, with the ability to prioritize tasks and work effectively under pressure Proficiency in MS Office applications Excellent command of spoken and written English Experience in multi-media would be advantageous Strong knowledge in Employment act, industrial relations act, CPF guidelines, tax treatment guidelines, govt. Polices etc Knowledge in Personal Data Protection Act (PDPA) and in HRIS system and applications preferred Ability to collect and interpret HR data to support decision-making Understanding of basic HR metrics (e.g. turnover rate, training effectiveness) Familiarity with data visualization tools (e.g. Power BI, Power Automate) is a plus Willing to travel to work in Jurong Island