Admin Executive

Location: Singapore Employment Type: Full-time About the Role We are looking for a proactive and organized Admin Executive to support the smooth day-to-day operations of our office. This role will provide administrative, office, HR, event coordination, and documentation support across various internal teams. The ideal candidate should be detail-oriented, resourceful, and comfortable handling a wide range of administrative tasks in a professional office environment. Key Responsibilities Office & Administrative Support Assist in managing stationery and pantry supplies, including monitoring stock levels and arranging replenishment. Support the upkeep and basic troubleshooting of office equipment in common areas and meeting rooms. Help maintain a clean, organized, and professional office environment. Greet visitors and candidates, and assist in preparing meeting rooms when required. Handle incoming calls and direct them to the relevant departments. Assist in scheduling external appointments and internal meetings, taking into consideration time zones and public holidays where applicable. Coordinate travel arrangements, including flight and accommodation bookings, and assist with visa applications for employees and external stakeholders. Prepare and submit business expense claims promptly and accurately. Assist in organizing and digitizing hardcopy documents such as HR files, contracts, and patents, ensuring proper filing and record-keeping. Maintain and update both physical and electronic filing systems. Assist in maintaining legal and patent documentation in an organized filing system. Support coordination with internal teams such as HR, Legal, and IT on administrative tasks and documentation. Provide general administrative support and assist with ad-hoc tasks or projects as assigned. Event Coordination Provide administrative support in organizing company events and employee engagement activities. Human Resources Support Assist in posting job advertisements on platfo…