Senior Administrator

NewLife Preschool Services is childcare with a difference. We cherish and nurture every child to become a happy and confident learner with good character values. We believe that each child is a unique individual, who grows and develops skills through exploring within an educational and play-based curriculum. We are seeking a dedicated and passionate Senior Administrator to join our team. The Senior Administrator reports to the Childcare Admin Manager and supports finance-related operations, through accurate documentation, timely processing, and effective coordination with internal and external stakeholders. Responsibilities Invoicing and Billing · Support monthly billing for student fees. · Assist in billing for enrichment programs, field trips, uniforms, etc. · Handle adjustments due to, but not limited to: GSII, advance payments, credit notes. · Manage refund processes and documentation. · Maintain distribution list and perform enrolment reconciliation. Trade Debt Support · Collate outstanding payment data from the Finance team. · Send reminders to parents regarding overdue fees. · Assist in processing late fee adjustments. Fund Tracking for Events · Monitor incoming funds for events and special purposes. · Generate receipts for incoming funds. · Create and maintain attendance name lists for event participants · Generate statement of account for events/fieldtrips etc. Petty Cash Support · Collate receipts and consolidate in a report · Submit report to Finance for claim Procurement Administration · Assist in creating new vendor profiles. · Prepare and submit Purchase Requests (PR). · Process and submit invoices and supporting documents for payment. · Support the filing and organization of documents related to procurement activities. ECDA CMS System Updates · Maintain and update records in the ECDA CMS system as required. · Ensure accuracy and timeliness of data entry related to student and financial information. Requirements · Minimum Higher Nitec Certificate in Business Administration, Financial Services, or related field. · At least 2 years of administrative experience in childcare industry preferred. · Service-oriented with strong interpersonal and communication skills. · Strong team player who is adaptable to changes · Proficient in Microsoft Office (Excel, Word, Outlook). · Familiarity with finance systems and ECDA CMS is an advantage. · Work location: Blk 580 Woodlands Drive 16.