Assistant Campus Manager (School)

ASSISTANT CAMPUS MANAGER (2 year contract) The Assistant Campus Manager plays a key operational and facilities support role within the school. The position is responsible for ensuring all aspects of facilities, operations, safety, and vendor management are delivered efficiently, safely, and cost-effectively. Working closely with the Campus Manager, the role partners with academic leadership teams across the schools’ compound to ensure that the campus environment supports high-quality teaching and learning, meets all regulatory requirements, and reflects each school’s unique identity. Responsibilities Leadership, Collaboration & Stakeholder Management • Support the Campus Manager in partnering with school principals and academic leaders across schools to ensure the campus meets operational, capacity, and functional needs. • Assist with the fair and effective coordination of shared spaces, ensuring all schools are supported equitably. • Build strong relationships with internal stakeholders, vendors, regulatory partners, and third-party service providers. • Provide day-to-day guidance to maintenance, facilities, and soft services teams, supporting employee engagement, deployment, and performance. • Collaborate with the Facilities Directors/Campus Managers across HQ to align processes, identify efficiencies, and support group-wide operational standards. Facilities & Maintenance Management • Support the planning, execution, and reporting of all preventive, corrective, and reactive maintenance activities • Oversee the daily management of all outsourced engineering, mechanical, electrical, air-conditioning, along with soft services such as security, cleaning, landscaping, and all general maintenance vendors deployed on site. • Assist in monitoring and reporting on SLA and KPI performance for all facilities teams and services. • Conduct routine inspections of building systems, learning spaces, playgrounds, and soft services operations, ensuring compliance, upkeep, and readiness. • Support the management of CAPEX and OPEX expenditures, including procurement, inventory control, financial tracking, and the annual budgeting process. • Assist in the development and implementation of long-term campus maintenance and optimisation plans (5- and 10-year outlooks). • Contribute to the planning and delivery of renovation works, enhancement projects, and campus improvements. • Laise with local government agencies where necessary (NEA, BCA, URA, SCDF, LTA etc) Health, Safety, Fire & Risk Management • Support the implementation and adherence to Health & Safety, Fire Safety, Evacuation, and Risk Management policies and procedures. • Coordinate with the external Fire Safety Manager and assist in SCDF inspections, rectifications, and renewal of the Annual Fire Certificate. • Partner with academic teams to ensure classroom setups, learning environments, and early-years spaces are safe, compliant, and developmentally appropriate. • Maintain and deliver training for the team, ensuring drills, exercises, and emergency procedures are executed as scheduled. • Support safe work practices by enforcing Risk Assessments and ensuring contractor compliance with all relevant standards and guidelines. • Maintain and keep updated documentation records for all health and safety matters and prepare documentation for all audits. Operations Management • Oversee daily operational support services including cleaning, security, logistics, event support, transportation coordination, and general campus upkeep. • Provide operational support for school events, activities, and special programmes • Support tender reviews, RFP processes, and contract administration in partnership with the Campus Manager. • Assist in the ongoing review and improvement of Standard Operating Procedures, service standards, and operational workflows to ensure efficiency and service excellence. • Drive the adoption of technology, innovation, and productivity improvements to enhance campus operations. • Maintain strong relationships with all internal and external stakeholders to ensure smooth, reliable, and responsive service delivery. • Perform any other duties as necessary to support the smooth and efficient operations REQUIREMENTS · Degree or Diploma in Engineering (Mechanical / Electrical / Facilities Management) or equivalent qualification · Minimum 5 years of experience in a similar role · Possession of a valid Fire Safety Manager (FSM) certification to perform FSM duties or the willi…