Corporate Secretarial Assistant

We are currently looking for suitable candidates to join our Corporate Secretarial Department as Corporate Secretarial Assistant. Job Description Assist in providing corporate secretarial support to a portfolio of private limited, public listed, VCCs, branches, foreign companies, and other entities. Assist in the incorporation of new companies, registration of branches/representative offices, and other entities, ensuring compliance with the Companies Act 1967. Maintain and update statutory registers, minute books, and corporate records in both electronic and physical formats. Prepare and file statutory documents with ACRA, including annual returns, resolutions, and changes in company particulars. Draft directors’/shareholders’ resolutions and assist in preparing minutes of meetings. Support client onboarding and ongoing due diligence processes, including KYC/CDD documentation. Assist in the automation of work processes within the department. Prepare and submit work pass applications, renewals, and cancellations, and liaise with MOM and other authorities on related matters. Support clients and candidates with documentation and ensure compliance with employment agency and MOM requirements. Maintain accurate records of statutory filings, applications, and correspondence. Handle any other ad-hoc assignments as directed by the supervisor from time to time. Requirements Diploma/Degree in Business Administration, Corporate Governance, Human Resources, or a related field. Graduates with ICSA/CSIS qualifications and/or a CEI license will be preferred. Fresh graduates are welcome, prior experience in corporate secretarial, or HR/administration will be an advantage. Proficient in Microsoft Office tools, including Word and Excel. Organised, meticulous, and deadline-oriented with good time management. Strong interpersonal and communication skills (written and verbal). Willing to learn, with the ability to work independently as well as in a team.