Human Resources And Admin

Payroll & Compensation Administration • Prepare and process monthly payroll accurately and on time, including overtime,allowances, claims, deductions and Annual Wage Supplement (AWS). • Submit CPF contributions correctly and by the deadline via CPF EZPay; reconcile against payroll each month. • Administer salary, increment and bonus cycles as directed; maintain payslips and payroll records. 3.2 Foreign Worker & Work Pass Management • Manage the full lifecycle of EP, S-Pass and Work Permit applications, IPA issuance,renewals and cancellations via MOM / EPOL, ensuring no pass ever lapses. • Maintain a live work-pass expiry calendar and initiate every renewal with at least 60days' lead time. • Administer the foreign-worker levy, medical examinations, settling-in, dormitory allocation coordination, insurance and repatriation. • Proactively identify levy-reduction opportunities (trade tests / skills upgrading) and coordinate worker upskilling to lower cost. • Track sector quota / DRC and Man-Year Entitlement position and flag headroom or breaches early. 3.3 Statutory & Regulatory Compliance • Ensure compliance with the Employment Act, MOM regulations, CPF Act and the Work Injury Compensation Act (WICA). • File IRASIR8A annually and handle IR21 tax clearance for departing foreign employees. • Maintain the WICA insurance policy and process any work-injury claims end to end. • Complete MOM surveys and statutory submissions (e.g. NS make-up pay claims) on time. • Keep the company continuously audit-ready for MOM and CPF inspections. 3.4 Recruitment & Onboarding • Coordinate job postings, candidate screening and interview scheduling with hiring managers. • Prepare offer letters, employment contracts and (where applicable) contracts for service. • Run onboarding — documentation, orientation, access/IT setup coordination and probation tracking — and issue confirmation letters on successful probation. 3.5 Employee Relations, Records & Policy • Maintain complete, accurate and confidential HR files and personnel records for all staff and workers. • Own leave management (annual, medical, hospitalisation, NS, maternity / paternity,childcare). • Handle staff HR queries and first-line grievances; escalate appropriately. • Draft and maintain the Employee Handbook and HR policies, and obtain staff acknowledgements. • Manage performance-review cycles and offboarding — resignations, terminations, final settlements, certificates of service and exit processes. 3.6 Safety, Training & CertificationCoordination • Tracksite-staff certifications and safety training (e.g. BizSafe, Work-at-Height,relevant trade certs) and their renewal dates. • Support WSH documentation, BizSafe and audit requirements from the HR and records side. 3.7 HR Administration, Office & Reporting • Maintain attendance, timesheets and the company org chart. • Coordinate staff medical and insurance benefits (e.g. the SATA primary-care plan) and support office and dormitory record-keeping. • Keep HR trackers and boards (Monday / PMCE OS) accurate and current. • Provide a weekly HR report to the Director: headcount, work-pass status, upcoming renewals, leave and any compliance flags. • Other administrative and office management duties