Administrative Assistant / Admin Clerk

· Provide secretarial support to the General Manager ( Sales ) and Sales Manager such as scheduling of meetings, taking minute of meeting and other admin support. · Assist the Sales Representatives to prepare sales contracts/agreements for the clinics. · Prepare daily and monthly Sales reports for the Management. · Follow-up with individual Sales Representative on their sales target achievement and prepare Sales Target list to immediate superior. · Calculate sales commission, incentives and entertainment expenditure for approval. · Update sales prospect list and user list with new prospect or user given by Sales Representative. · Update the sales commission plan on a bi-annual basis for all the Sales Representative. · Update competitor price listing after survey by Sales Representative. · Prepare sample request form to Supply Chain to draw samples and update and file sample form after collection. · Prepare project costing form for private label products. · Arrange gifts and e-cards to clients during festive period (Chinese New Year, Autumn Festival and Christmas). · Prepare birthday proposal for clients by Sales Representative for approval. · Manage all product brochures and ensure that stocks are replenish when low. · Handle all orders of stationery, business card and office supplies for the Sales department. · Update and print price list for respective Sales Representatives. · Any other ad-hoc duties or projects as and when assigned by immediate superior. · Generate daily sales invoices.