Operations Executive

Job Scope Estate and Facilities Management Assist the Authority in coordinating and monitoring maintenance activities, conduct routine premises inspections, report defects and follow up with the relevant contractors or officers. Coordinate and monitor the maintenance of school buildings, classrooms, offices, laboratories, sports facilities, and common areas. Conduct regular inspections to identify defects and follow up on rectification works. Coordinate preventive and corrective maintenance with FMEs Monitor outsourced Integrated Facilities Management (IFM) services and contractor performance. Assist in infrastructure upgrading, renovation, and improvement projects. Maintain records of maintenance activities, warranties, and asset information. BRC Development and Campus Relocation Planning Support the planning, coordination, and operational readiness of the Bedok Rejuvenated Campus (BRC). Coordinate with architects, consultants, project managers, contractors, MOE, and stakeholders on operational requirements during the design and construction phases. Provide administrative, logistical and operational coordination support for BRC readiness and campus relocation. Participate in user acceptance inspections and tests, defect management, and operational readiness exercises. Plan and coordinate the relocation of furniture, equipment, archives, and operational assets between campuses. Develop and implement relocation plans, move schedules, logistics arrangements, and business continuity measures to minimise disruption to school operations. Coordinate with movers, contractors, vendors, and internal stakeholders throughout the relocation process. Ensure operational systems, facilities, and support services are ready before campus occupation. Maintain relocation inventories, tracking records, and documentation. Security and Safety Oversee daily security operations and supervise security personnel. Conduct security inspections and risk assessments. Investigate incidents and prepare incident reports. Coordinate emergency preparedness exercises, including fire drills, lockdown exercises, and evacuation exercises. Assist with safety and security inspections, incident reporting, emergency preparedness exercises and follow-up actions under the direction of the Authority. Monitor access control systems, CCTV, alarm systems, and visitor management systems. Prepare the holding site and its peripherals for handing over toMOE. Cleaning and Environmental Services Supervise cleaning contractors to ensure cleanliness and hygiene standards are achieved. Monitor pest control, waste management, landscaping, and environmental services. Conduct regular inspections and address operational feedback. Event and Logistics Management Plan and coordinate logistical support for school events, examinations, ceremonies, and external functions. Arrange venue setup, furniture movement, transport, signage, and audio-visual requirements. Coordinate manpower deployment and operational support for school activities. Asset and Inventory Management Manage school furniture, operational equipment, and facilities assets. Coordinate stocktaking and inventory management. Maintain asset records and oversee replacement or disposal programmes. Ensure accountability for operational equipment and storage areas. Vendor and Contract Management Liaise with contractors, suppliers, consultants, and government agencies. Monitor service delivery against contractual requirements and service standards. Building Services & Management at BRC Air-conditioning and Mechanical Ventilation (ACMV) Electrical systems Plumbing and sanitary systems Fire protection systems Lift systems Building Management System (BMS) Public Address (PA) systems CCTV and Access Control systems IP Telephony and communication systems Audio-visual and digital display systems Operational Planning and Business Continuity Develop and review operational procedures and standard operating procedures (SOPs). Plan operational readiness for school opening, examinations, and major school events. Recommend process improvements to enhance operational efficiency. Compliance and Documentation Maintain operational records, statutory documentation, and maintenance schedules. Ensure compliance with MOE policies, statutory regulations, and safety requirements. Prepare reports, operational updates and presentations. Monitor contractor performance and service quality. Stakeholder Management Work closely with school leaders, teach…