Quantity Surveyor/ Admin

Job Scope – Quantity Surveyor / Admin The Quantity Surveyor / Admin is responsible for managing project costing, quantity take-off, tender preparation, contract administration, Variation Orders (VO), claims, procurement support, and general administrative duties to ensure smooth project and office operations. Key Responsibilities 1. Quantity Surveying & Cost Management Prepare quantity take-off based on drawings, specifications, and tender documents. Estimate project costs, material quantities, labour costs, and overall budget requirements. Assist in cost planning, budgeting, and project cost control. Monitor project expenditures against budget and highlight cost variances. 2. Tender & Quotation Preparation Review tender documents, drawings, and contract requirements. Prepare tender costing, bill of quantities (BQ), and quotation submissions. Source and obtain quotations from suppliers and subcontractors. Compare quotations and recommend cost-effective options. 3. Variation Orders (VO) & Claims Prepare, evaluate, and submit Variation Orders (VO) for additional works, omissions, and design changes. Measure and verify additional works done on site. Prepare supporting documents, cost breakdowns, and justifications for VO claims. Track VO status and ensure timely approvals. 4. Progress Claims & Payment Certification Prepare monthly progress claims and invoices for submission to clients. Evaluate subcontractor claims and payment requests. Verify work completed on site before claim certification. Monitor payment status and follow up on outstanding payments. 5. Procurement & Contract Administration Assist in procurement of materials and subcontractor services. Prepare purchase orders, work orders, and subcontract agreements. Maintain records of contracts, quotations, and procurement documents. Ensure proper documentation for project cost and contractual matters. 6. Documentation & Reporting Maintain project records including contracts, drawings, VO, claims, invoices, and correspondence. Prepare cost reports, claim reports, and management updates. Ensure all project-related documents are properly filed and updated. 7. Administrative Duties Handle day-to-day office administrative functions and coordination. Manage incoming correspondence, emails, and project documentation. Coordinate meetings and maintain records of communications. Support management and project team with administrative tasks as required. Requirements Diploma or Degree in Quantity Surveying, Building, Construction Management, or related field. Relevant experience in construction QS and administrative functions. Good understanding of tendering, cost control, VO, and contract administration. Proficient in Microsoft Office, Excel, and quantity take-off tools. Strong numerical, analytical, organizational, and communication skills.