F&B Admin Executive

Key Responsibilities InterdepartmentalCoordination Serve as the primary administrative liaison between Culinary, Food & Beverage Operations, and other hotel departments Facilitate timely communication and operational coordination to support daily business needs Coordinate operational follow-ups and ensure information is properly disseminated to relevant stakeholders AdministrativeSupport to DOFB & Executive Chef Manage calendars, appointments, and scheduling priorities for the Director of Food & Beverage and Executive Chef Coordinate meetings, leadership briefings, and departmental communications Prepare meeting agendas, minutes, and action plans Assist with scheduling platforms such as SharePoint Support rostering and workforce management systems Coordinate travel arrangements, reservations, and business itineraries where required Prepare correspondence, operational notices, reports, and presentations on behalf of department leadership Support ad hoc operational projects and assignments as directed by the Director of Food & Beverage or Executive Chef Human Resources& Training Administration Support onboarding administration and documentation for new F&B and Culinary team members Maintain updated training records, certifications, attendance tracking, and leave documentation Coordinate training schedules and maintain departmental training matrices Assist with probation reviews, performance appraisal administration, and HR documentation follow-up Support recruitment coordination including interview scheduling and candidate communication Operational& Brand Standards Support Assist leadership in tracking outlet audits and guest feedback trends Maintain records relating to brand standards compliance and quality assurance initiatives Support preparation for corporate audits, inspections, and ownership reviews Track maintenance requests and operational follow-ups across F&B outlets and kitchens Assist in ensuring operational readiness for promotions, seasonal campaigns, and special events Requirement Previous experience in hospitality administration, culinary administration, or F&B operations preferred Strong organizational and administrative skills with exceptional attention to detail Proficiency in Microsoft Office applications and hospitality management systems Knowledge of food safety regulations, HACCP principles, and operational compliance standards Strong analytical and reporting capabilities Excellent communication and interpersonal skills Ability to multitask and manage priorities in a fast-paced hospitality environment Professional, proactive, and service-oriented mindset Ability to maintain confidentiality and professionalism at all times