Admin Assistant (1 Year) #Esy

PMS • Data entry unit by unit for almost 7000 equipment • Separately monitor quarterly return of PMS for home lift and special frequency of servicing • Separating out carbon copy to finance • Retrieval of PMS upon customer request • Filing of PMS by job sites by month • Support finance/ commercial on PMS retrieval for invoicing and payment claims Service Reports • Filing of service reports by job sites by month (more than 3000 copies per month for CBKs, follow ups and repair works) • Search of service reports for chargeable jobs Contracts • Scanning of all new and renewed contracts into P drive • Filing of contracts into compactors with one file for each contract Annual Testing • Sorting and saving of eForm emails into drives for the entire portfolio • Scanning of Service Reports Tools Management • Arrangement of physical tool bags in store • Paperwork of toolbag management Spare Parts Management Fixed Repair • Recording of committed fee for statutory tests • Sending of hard copy invoices to customer • Filing of repair invoices + service reports • Manual entry of timesheets work done before creation of orders Servicing Schedule • Manual creation of servicing schedule in accordance to SL calendar to customers • Maintenance of Master Servicing schedule Archiving • Quarterly Archiving and scanning if required Other administrative tasks • Support receptionist duty (average 1 day per month) • Audit support for retrieval of documents • Preparation and mailing of DLFI letters • Adhoc administration tasks Interested candidates, please email your resume to annasee@recruitexpress.com.sg Anna See Sing Yee CEI Reg R25157535 Recruit Express Pte Ltd EA License No: 99C4599 We regret that only shortlisted candidates will be contacted