Account Executive (Finance & Operations) – Up To $3,800 + Bonus | 5-Day Work Week

Account Executive (Finance & Operations) Basic Salary: Up to $3,800 + Bonus Working Hours: Monday to Friday, 9:00 AM to 6:00 PM Working Location: Kaki Bukit The company is an established engineering and project-based solutions provider specializing in technical services, project support, and integrated business solutions. With a strong presence in Singapore, the organization supports clients across various industries and emphasizes operational excellence, quality service delivery, and efficient business processes. The company offers a dynamic working environment with opportunities to handle diverse accounting, finance, and administrative functions. Job Responsibilities Accounts Payable & Accounts Receivable Accounts Payable Ensure Purchase Orders (POs) are issued to suppliers within required timelines. Process supplier payments according to company schedules. Reconcile supplier statements and resolve billing discrepancies. Accounts Receivable Issue invoices for project and maintenance jobs accurately and promptly. Monitor outstanding receivables and follow up with customers on overdue payments. Maintain AR aging schedules and coordinate with internal teams on billing progress. Stock & Shipment Management Stock Management Maintain accurate inventory records and track stock movements. Conduct quarterly stock take and reconcile inventory variances. Shipment Management Monitor shipments and ensure GST declarations and related documentation are completed. Arrange payment for GST declarations. Coordinate with suppliers and relevant parties regarding supplier invoice payments. GST Submission & Financial Closing Maintain and update GST records in compliance with statutory requirements. Prepare and submit quarterly GST filings accurately and on time. Perform monthly bank reconciliations. Support monthly and quarterly closing activities, including journal entries and account reconciliations. Cost Sheet Management Update project cost sheets regularly to ensure accurate cost tracking. Support accurate billing and revenue recognition through proper cost management. General Ledger (GL) Accounting & Reporting Perform monthly GL closing to ensure accurate recording of transactions. Prepare and post journal entries, accruals, and adjustments. Reconcile balance sheet schedules and resolve discrepancies. Support preparation of internal management reports. Audit & Finance Support Assist with monthly, quarterly, and annual financial reporting. Support annual audit activities by preparing schedules and required documentation. Maintain proper financial records for audit and compliance purposes. Liaise with internal departments including Project, FM, HR, and Admin teams on finance matters. Assist in improving accounting workflows, internal controls, and reporting processes. Perform other finance and administrative duties assigned by the Accounts Manager. Administrative Support Coordinate flight reservations, hotel accommodations, and visa applications for business travel. Support sales coordination activities, including preparation of quotations and issuing invoices when required. Requirements Diploma in Accounting or equivalent qualification. LCCI, CAT, or other accounting certifications will be advantageous. 3 years of accounting in engineering, trading, import/export, or project-based industries. Experience in inventory accounting, stock management, and shipment-related transactions. Familiarity with project costing, cost tracking, and billing processes. Proficient in Microsoft Excel. Experience with QuickBooks accounting software. Knowledge of import/export documentation, customs declarations, and logistics processes.