HR Administrator (General)

Role Summary The HR Administrator provides day-to-day HR administrative and operational support to the Singapore HR team, with exposure to selected regional HR activities across Singapore and Malaysia. This role focuses on training administration, workforce-related administration, invoice coordination, HR documentation, reporting support, and maintaining accurate HR records and systems. Key Responsibilities Training Administration Coordinate employee training registrations and course bookings. Maintain training records, certification records, and training trackers. Monitor mandatory training requirements and certification expiry dates. Liaise with training providers and internal stakeholders on training arrangements. Workforce Administration Administer workers' home leave applications and records. Maintain employee attendance and timesheet records. Support employee administration throughout the employment lifecycle. Maintain accurate employee records and documentation. Invoice & Vendor Administration Verify, track, and process HR-related invoices. Maintain invoice records and supporting documentation. Coordinate with vendors and internal departments to ensure timely processing of payments. HR Systems & Reporting Update and maintain employee information in HR systems. Support HR data collation and report preparation. Ensure HR records, trackers, and databases are accurate and up-to-date. Assist with HR audits and documentation reviews. General HR Operations Support Support day-to-day HR operational activities and projects as assigned. Assist with HR correspondence, filing, and record management. Provide backup support to the HR team during peak periods or absences. Participate in HR process improvement and system enhancement initiatives. Requirements Qualifications Diploma or Degree in Human Resource Management, Business Administration, or related discipline. Experience 1 to 3 years of HR administration or HR operations experience preferred. Fresh graduates with relevant internship experience may be considered. Skills & Competencies Strong administrative and organizational skills. Good attention to detail and accuracy. Proficient in Microsoft Excel, Word, and Outlook. Experience using HR systems (e.g. JustLogin) is an advantage. Able to manage multiple tasks and deadlines effectively. Strong communication and coordination skills. Comfortable working in a fast-paced environment supporting multiple stakeholders. Advantageous (but not required): Prior HR or office administration experience Exposure to HR systems or compliance documentation