Executive Assistant / Senior Admin Executive

About the Role We are looking for a highly organised and dependable Executive Assistant / Senior Admin Executive to provide comprehensive secretariat, administrative, and logistical support to a department and its senior leadership. You will be the operational backbone of the team — ensuring the department runs efficiently day to day. What You Will Do Secretariat & Administrative Support Provide full secretariat support including meeting scheduling, agenda preparation, minutes writing, material collation, and follow-up tracking Make travel arrangements and verify travel invoices, claims, and reimbursements Assist with requests and queries from internal and external stakeholders in a timely and professional manner Cover PA duties for the Executive Director and Director when required Events & Meetings Coordination Coordinate and organise events, meetings, and engagements across physical and virtual platforms Manage venue arrangements, logistics, and all supporting materials for internal and external engagements Support advisors with scheduling, logistics coordination, and claims processing Handle other ad-hoc tasks and projects as assigned by the team or department What We Are Looking For Diploma or Degree in Business Administration, Secretarial Studies, Office Management, or a related field Proficient in Microsoft Office — Word, Excel, PowerPoint, and Outlook; familiarity with virtual meeting platforms (Zoom, Teams, Webex) Proactive self-starter who anticipates needs and takes initiative without being prompted Singaporeans Only By submitting your resume, you consent to the collection, use, and disclosure of your personal information per ScienTec’s Privacy Policy (scientecconsulting.com/privacy-policy). This authorizes us to: Contact you about potential opportunities. Delete personal data as it is notrequired at this application stage. All applications will be processed with strict confidence. Only shortlisted candidates will be contacted. Ho Kah Yeow | R1879233 ScienTec Consulting Pte Ltd |11C5781