Administrative Executive (Mci)

Role Overview We are looking for a proactive and organised Administrative Executive to join our growing team! If you enjoy keeping things running smoothly, supporting events and people, and working in a dynamic environment — this role is for you. Key Responsibilities 1. Event & Project Coordination · Assist in planning, preparation, and execution of events, conferences, and masterclasses. · Coordinate with venues, vendors, participants, and speakers to ensure event logistics run smoothly. · Manage registration lists, speaker communication, and event documentation. · Support on-site operations during events, including registration, hospitality, and logistics troubleshooting. 2. Stakeholder Communication · Maintain communication with clients, partners, and internal teams. · Draft and format official correspondence, proposals, and reports as required. · Maintain contact databases of clients, sponsors, speakers, and media partners. Key Competencies · Excellent time management and multitasking abilities. · Strong interpersonal and communication skills. · High attention to detail, accuracy, and discretion. · Adaptability and problem-solving mindset. · Professionalism, integrity, and initiative. Requirements · Diploma in Business Administration, Management, or equivalent experience. · 2–5 years of administrative experience, preferably in events, media, or maritime-related fields. · Excellent organisational and communication skills, with strong attention to detail. · Proficient in Microsoft Office (Word, Excel, PowerPoint). · Able to multitask, prioritise, and work independently in a fast-paced setting. · Positive attitude, team-oriented, and service-driven. What We Offer · A collaborative and supportive work environment. · Opportunities to grow and learn within the events and maritime industries. · Exposure to high-level conferences and international partners.