Executive Assistant / Chief Of Staff (Uhnw)

Overview A transnational industrialist relocating to Singapore is seeking a highly autonomous Executive Assistant / Chief of Staff to act as a trusted operational proxy. This is not a traditional administrative role—the successful candidate will operate under a “Completed Staff Work” philosophy, taking full ownership of execution, presenting solutions, and requiring minimal oversight. The role will start as a remote-first ground operator , responsible for pre-staging the Principal’s personal and business infrastructure in Singapore, before evolving into a hybrid Executive and Investor Relations function upon arrival. Key Responsibilities Phase 1: Lifestyle & Infrastructure Setup (Pre-Arrival) Oversee end-to-end setup of a luxury residence (Sentosa), including handover, furnishing, and vendor coordination Liaise with interior designers, contractors, and service providers to ensure immediate readiness Manage sourcing and finalization of a corporate lease for a chauffeur-driven ultra-luxury MPV Identify, vet, and onboard a professional executive driver Source, assess, and onboard a high-calibre live-in domestic helper/cook Manage the sourcing, vetting, and acquisition/importation of a family dog in compliance with Singapore regulations Establish all local infrastructure: banking relationships, utilities, telecoms, insurance, and administrative requirements Ensure a seamless, “walk-in ready” environment for the Principal and family Phase 2: Business & Strategic Support (Post-Arrival) Act as the Principal’s gatekeeper and representative for Singapore-based matters Manage communications, priorities, and scheduling with precision and discretion Coordinate high-level engagements with investors, private banks, and corporate partners Prepare briefing materials, manage follow-ups, and ensure flawless execution of meetings Establish and maintain the administrative and operational infrastructure of the Singapore office Implement systems, processes, and workflows to support efficiency and scale Requirements Proven experience supporting Ultra High Net Worth (UHNW) individuals , single-family offices, or C-suite executives in Singapore Demonstrated ability to independently manage luxury real estate, vendors, and private household staff Highly autonomous, resourceful, and decisive—able to operate effectively in unstructured, high-trust environments Strong understanding of Singapore’s local ecosystem (banking, property, vendors, regulatory landscape) Exceptional discretion, judgment, and commitment to confidentiality Comfortable working remotely with zero supervision , while remaining highly responsive and mobile across Singapore Strong communication and stakeholder management skills, with the ability to interact confidently with senior executives and investors Other Information EA License Name & License Number: SMTP Consult Pte. Ltd. (23C1754) EA Personnel Name & Registration Number: Keith Wong (R24125987)