Events Coordinator

Work Location: One North Working Hours: 7am-4:30pm Mon-Fri Job Scope: •Planning, coordination and executing company events. •Produce detailed proposals for events (timelines, venues, suppliers, legal obligations, staffing and budgets). •Manage and coordinate suppliers and all event logistics (for example, venue, catering, housekeeping, etc.). •Oversee project timelines. •Provide on site support for events (pre-event set up and post event tear down) •Monitor event activities to ensure the client and event attendees are satisfied. •To expand and improve events scope and offerings to clients. •Work with Finance lead on requesting for quotations and invoices from vendors •Maintain and check for accuracy on completed paperwork submitted by vendors. •Administrative work will be expected to close off daily work orders for both events and meetings •Consolidation of all events for daily operations briefing and weekly reporting •Communicate event/service requests to Command Centre. Coordinate with client and the housekeeping or handyman to close the requests •Ensure work orders issued are closed in time with customer satisfaction. •Manning of Reception is required as this is part of the Front of House team. To provide a holistic customer experience and assistance by supporting in issuance of employee’s card access and queries. This will require a seamless team-work effort. •Provide administrative and site facilities support whenever there is shortage of manpower in the department •Any ad-hoc duties will be assigned based on site requirements Skills, Knowledge & Experience •Minimum a Diploma Events Coordinator or its equivalent •A proven background in the field of events or similar related discipline •Experience in the education, institutional, or catering industry is an advantage. •Working knowledge of the statutory requirements •Computer literate in Microsoft Office and Access •Excellent time management and teamwork skills •Commitment to continuous improvement and best practice •Excellent grooming and personal hygiene standards •Self-motivated and lateral thinking •Languages: English Fluent. Bilingual will be advantageous.