Nursing Admin Executive (Nursing Home)

Key Responsibilities: 1. Administrative Coordination Maintain and update nursing rosters, monitor staff leave and medical certificates, and track staff e-cab usage for audit and claim purposes. Submit training attendance to HR and manage internal attendance tracking. Take meeting minutes for departmental, nursing, and management meetings including QA/QI and ICCM, and ensure timely circulation and filing. Assist with verifying residents’ usage of third-party transport vendors 2. Procurement & Vendor Management Coordinate and process procurement requests for medical and non-medical items for Nursing and Rehabilitation teams. Liaise directly with vendors and Procurement team to source quotations, perform cost comparisons, initiate PRs, and manage delivery timelines. Involved in ICSC endorsement processes for high-value procurement: obtaining quotes, facilitating product evaluations, and preparing documentation. Oversee all preventive maintenance contracts and vendor servicing schedules for medical equipment, including renewal timelines and documentation. Initiate work orders and liaise with external vendors for repairs that fall outside of in-house capabilities. 3. Inventory & Logistics Oversight Act as the primary point-of-contact between Nursing and ST Logistics for medical consumables: updating par levels, placing orders, tracking deliveries, and verifying invoices. Monitor inventory usage patterns and flag urgent needs or anomalies to nursing management. 4. Clinical & Financial System Support Ensure timely updates in systems such as BRIGHT (bed occupancy) and IngotPCC (admission, discharge, and referral data). Generate monthly invoices via IngotPCC and coordinate with Finance for email dissemination to next-of-kin (NOKs). Follow up with Nursing leads to verify service-related billings (e.g., pharmacy, dietitian, locum doctors) for Finance processing. 5. Departmental Support & StakeholderManagement Liaise with nursing management on onboarding needs for new hires,…