Purchasing Officer

Job Overview The Purchasing Officer is responsible for sourcing, purchasing, and coordinating the timely delivery of vessel-related supplies, spare parts, and services to support safe and efficient vessel operations. This role works closely with vessel masters, technical teams, and vendors to ensure cost-effective procurement while meeting operational and compliance requirements. Responsibilities Process vessels’ requisition orders including orders for equipment, spare parts and other supplies Source, evaluate, and negotiate with suppliers (Local & Overseas) to ensure competitive pricing, quality, and timely delivery. Verify purchase orders and coordinate closely with suppliers to facilitate seamless delivery to vessels or office locations. Monitor, input and update requisition requests, quotations received and approvals by the General Manager and Fleet Managers into the Sertica Procurement system to generate purchase orders number and order confirmations. Track and follow up on shipment deliveries to ensure timely arrival at vessels and resolve any logistics or customs clearance issues. Monitor supplier performance to ensure continuous improvement in quality, delivery, and service. Manage office and vessel stock levels (e.g., boiler suits, stationery) and ensure timely replenishment. Prepare logistics and customs clearance documents for hand-carried items. Verify supplier invoices for accuracy before processing for payment. Review cost analysis reports to monitor budgets for stores, maintenance, and lubricants. Maintain up-to-date supplier records, pricing lists, and procurement documentation. Ensure procurement activities comply with company policies, maritime regulations, and audit requirements. Perform other duties as assigned by the General Manager or Fleet Managers. Requirement GCE “A” Level or its equivalent and above Minimum 1 to 2 years’ experience in handling purchasing and / or procurement work in ship management activities or related industries Good MS Office Skills Resourceful and meticulous Able to work under tight deadlines