Senior/Admin Executive (Billing & Operations)

Responsibilities Plan and coordinate site staff deployment to meet project requirements and client expectations. Monitor manpower utilisation and support budget planning to optimise operational efficiency. Work closely with project managers to ensure smooth and timely project delivery. Maintain strong client relationships and act as a key point of contact for operational matters. Support the preparation of tender submissions, proposals, and fee quotations. Collaborate with internal teams to gather information required for tender documentation. Assist in developing commercial proposals and ensure accurate costing for manpower components. Coordinate with HR on manpower requirements, including recruitment coordination and interview scheduling. Support staff deployment and ensure readiness for project assignments. Track manpower-related costs, purchase orders, and project expenses. Prepare operational reports and updates for management review. Maintain proper documentation and ensure compliance with internal processes. Requirements Diploma or Degree in Business Administration, Management, Operations, or a related discipline. At least 5 years of experience in business operations, project coordination, manpower planning, or similar roles. Experience in client coordination and cross-functional collaboration. Experience in tender preparation, manpower budgeting, or project cost support will be an advantage. Strong organisational skills with the ability to manage multiple priorities. Good communication and interpersonal skills for stakeholder engagement. Analytical mindset with the ability to interpret manpower or cost data. Proactive, adaptable, and able to work in a fast-paced environment. Proficiency in Microsoft Office (Excel, Word, PowerPoint).