Accounts Officer (Accounts Payable)

Key Job Purpose: Lead end‑to‑end Accounts Payable operations,ensuring timely, accurate processing of vendor, inter‑company, and employeeclaims in full compliance with procurement, travel, and internal controlpolicies. Oversee vendor and employee payment cycles(GIRO, cheque, TT), ensuring cash flow discipline, payment accuracy, and strongbanking controls. Ensure proper expense recognition and APrevaluation in accordance with accounting standards, including period‑endclosing, accruals, and foreign currency remeasurement. Drive continuous process improvement andautomation within AP, strengthening efficiency, compliance, and audit readinessacross the function. Manage regional inter‑company billing,confirmations, and cross‑charging through timely issuance of debit/credit notesand reconciliations. Own GST compliance for AP, including permitreconciliation, GST submissions, bank deductions matching, and liaison with taxadvisors and regulators. Supporting treasury functions with backup whenTreasurer goes on leave. Job Responsibilities: Review and ensure staff travel and expense claims are accurately accounted for with correct G/L, cost centre, and order numbers, in compliance with the Travel and Expense Policy, and follow up on any discrepancies or issues. Review and ensure purchase orders raised by various departments are correctly accounted for with proper G/L, cost centre, and order numbers, and accurately matched to supplier invoices. Post intercompany invoices without purchase orders, ensuring all required approvals are obtained prior to posting. Execute payment runs and prepare payments as follows: a) Bi‑weekly payments for staff claims and invoices under COD terms. b) Monthly payments to local, overseas, and intercompany vendors via GIRO, cheque, and telegraphic transfer (TT). Perform intercompany reconciliations and complete them within two working days (2WD), resolving reconciling items in a timely manner. Prepare and analyse departmental expense reports and distribute them to respective Heads of Department (HODs). Respond to vendor inquiries regarding invoice issues, discrepancies, and payment status in a timely and professional manner. Generate debit notes (DN) and credit notes (CN) for expenses cross‑charged to regional affiliates. Reconcile and match GST permits against bank deductions and GST trade reports to ensure accuracy and compliance. Ensure GST and withholding tax (WHT) compliance in the recording and payment of invoices. Prepare and reconcile GST submissions in accordance with statutory requirements and timelines. Drive continuous improvement initiatives within the Accounts Payable process to enhance efficiency and controls Provide coverage when the Treasurer is unavailable. Monitor daily cash positions and bank balances Support Cash flow forecast Ensure all month‑end closing activities are completed within established deadlines. Perform monthly balance sheet reconciliations for assigned accounts to ensure accuracy and completeness. Support annual financial audit and prepare of audit schedules Responsible fordocumentation of AP process for J-SOX Support other Finance activities as and when assigned Good filing system of documents / record retention Job Requirements: Min Diploma in Accountancy or equivalent with 2- 3 years of relevant working experience handling full spectrum of Accounts Payable and financial reporting in an MNC environment Good knowledge of SAP and Concur System. Excellent Excel skill preferred. Independent, strong analytical skills, meticulous and a team player, able to build rapport with requestors/vendors, flexibility to change