Production Admin Assistant

Job Summary You will provide expert administrative support to the Production/Processing Department, assisting engineers, managers, and supervisors with daily production operations and ensuring smooth coordination across teams. Responsibilities Respond promptly to production inquiries via calls and emails to support team communication Update and maintain accurate production data and review production records and orders to ensure data integrity Organize and maintain proper filing and archival of departmental documents for easy retrieval Issue production drawings to relevant departments to facilitate manufacturing processes Prepare purchase orders by verifying item specifications and prices to support procurement accuracy Obtain and evaluate supplier recommendations for substitute items to maintain production continuity Secure approvals from requisitioning departments to comply with internal controls Assist in obtaining supplier quotations to support cost-effective purchasing decisions Handle customer quotation inquiries to support sales and customer service teams Follow up on ongoing projects to track progress and resolve issues promptly Coordinate production schedules to align resources and meet deadlines Enter data accurately into the ERP system and perform filing, photocopying, and scanning tasks to support documentation needs Manage multiple tasks efficiently in a fast-paced environment to support numerous simultaneous productions