Roles & Responsibilities • Deliver full company secretarial services to ensure compliance with statutory and regulatory requirements under the Companies Act, SGX Listing Manual, and Code of Corporate Governance • Draft and review board and shareholder resolutions and minutes, and perform statutory filings in accordance with the Singapore Companies Act and ACRA regulations • Attend and draft board committee meeting minutes of the listed entity • Coordinate and prepare documentation for board meetings, shareholder meetings, and regulatory filings to facilitate timely and accurate decision-making • Manage annual report and general meeting • Manage KYC processes and ensure PDPA/PDPC-compliant handling of personal data including statutory registers, board papers, and KYC records • Manage data protection policies and SOPs in line with PDPA requirements and PDPC guidance • Manage audit documentation including KMP confirmations, minutes and resolution listings, and share capital confirmations • Support investor relations matters, corporate actions, audit matters, and events • Manage office lease matters including stamping, lease agreements, and attending MCST meetings • Supervise, mentor, and provide guidance to junior staff to ensure quality and consistency of work • Oversee office administration, HR, IT, and facilities management matters • Covering team duties and other ad-hoc duties as assigned from time to time Requirements • Degree in Business Administration, Law, Accountancy, or a related field • ICSA qualified Chartered Secretary • At least 4-5 years of relevant experience in corporate secretarial work, ideally within a corporate service provider, professional services firm, or SGX mainboard listed company • Strong knowledge of the Singapore Companies Act, SGX Listing Manual, Code of Corporate Governance, MAS KYC procedures, PDPA, and relevant guidelines • Good knowledge of processes and electronic filing requirements of ACRA, SGXNet announcements, and RegCo submissions • Comfortable working independently, highly organised with ability to prioritise and multi-task to meet multiple deadlines • Strong interpersonal and communication skills, with excellent command of the English language, both spoken and written • Demonstrates integrity, accountability, and a proactive approach to governance; ability to maintain strict confidentiality
