Receptionist Admin (Weekdays, Office Hours)

About the Role We are seeking a friendly and well-organized Receptionist to join our team! You will play a key role in creating a positive first impression and ensuring smooth day-to-day administrative operations. Key Responsibilities: Visitor Management- Greet and welcome guests warmly, ensuring a professional and pleasant experience that reflects positively on the company Administrative Support- Assist in a wide range of administrative tasks to keep operations running , including but not limited to: Scheduling appointments and organizing calendars Managing incoming calls, emails, and other communications Sorting and distributing mails Data entry and maintaining accurate records Handling expense reports Providing general office management support Ensuring the office environment is clean, tidy, and well-stocked Ensuring meeting rooms are set up and ready for scheduled meetings Assist with meeting minutes Support event planning including sourcing, preparing materials and liaising with vendors Support training sessions and workshops Coordinating travel arrangements (if any) Performing other administrative duties as assigned by supervisors Requirements Proficiency in office software (example Microsoft Office) Previous experience in a similar front desk, receptionist, or administrative role Strong customer service orientation and excellent interpersonal skills Proficiency in Mandarin (spoken) to communicate with Mandarin-speaking guests and vendors