Contracts, Compliance & HR Operations Intern

Role Purpose This intern supports the HR department by combining contract compliance , employee master data accuracy , and operational HR support across a 100‑employeeorganisation. The role strengthens areas often overlooked by external vendors —contract correctness, lifecycle tracking, and data integrity — while also contributing to performance management, benefits administration, and day‑to‑day HR operations. Responsibilities 1. Employment Contract Review & Compliance Audit Review employment contracts using standard checklists aligned with the Singapore Employment Act. Flag missing or non‑compliant clauses such as incorrect notice periods or invalid overtime terms. Prepare compliance audit reports for Senior / Lead HR Associate approval. Maintain version control and update templates when regulations change. 2. Employment Contracts Management & Lifecycle Tracking Maintain a central repository for all client contracts (Google Drive / HRIS). Track probation end dates, renewal dates, and fixed‑term expiries. Send automated reminders 30 days before key milestones. 3. Employee Master Data Management Update and maintain accurate employee records in HRIS (personal data, job titles, reporting lines, contract versions). Ensure alignment between contract terms and HRIS data (salary, allowances, working hours, benefits eligibility). Perform monthly data audits to ensure 98% accuracy — matching the KPI standard of the role. Support creation and maintenance of digital personnel files for all 100 employees. 4. Performance Management Support Assist HR in preparing performance appraisal forms and ensuring correct versioning. Track submission status for supervisors and employees. Update performance records in HRIS after each cycle. Ensure probation evaluations are completed on time (linked to contract lifecycle tracking). 5. Benefits Administration Support Maintain records of employee benefits eligibility (medical, allowances, insurance, etc.). Ensure benefits information in HRIS matches contract terms and renewal dates. Support monthly reconciliation of benefits claims and entitlements. Assist employees with basic benefits queries and escalate complex cases to HR Associates. 6. General HR Support Assist with onboarding documentation: contract issuance, personal data forms, policy acknowledgements. Support offboarding by ensuring final documents (resignation acceptance, last‑day letters) match contract terms. Help maintain HR policies, SOPs, and compliance checklists. Provide administrative support for HR projects, audits, and reporting.