Office Operations Executive

✅ Working location: Orchard ✅ Mon to Fri 9am to 6pm ✅Salary: up to $3,500 We are hiring on behalf of a growing multi-brand retail distribution company based in Singapore Office Administration Manage day-to-day office operations including supplies, equipment, vendor accounts, and office upkeep Handle correspondence, courier, and document management across physical and digital filing systems Maintain company records, contracts, and licences organised by brand and function Coordinate meeting scheduling and calendar management for COO and CEO Prepare memos, basic correspondence, and internal communications Maintain office attendance, visitor, and access records Cross-Functional Operations Support Support store opening logistics including contractor schedules, permits, and delivery coordination Assist merchandising and supply chain teams with basic procurement administration and PO tracking Support finance with expense tracking, petty cash administration, and invoice filing Assist HR with onboarding logistics for new hires including workstation setup and welcome kits Coordinate travel arrangements for company leadership and visiting brand representatives Brand & Meeting Coordination Support scheduling and logistics for brand principal visits and meetings Organise internal meetings, town halls, and team events Support coordination of store launch events Prepare meeting materials, minutes, and follow-up action trackers Compliance & Records Maintain registers and records in line with company SOPs across all active brand partnerships Ensure office practices align with workplace safety and data protection requirements Requirements: Diploma or Degree in Business Administration, Office Management, or related field 2-3 years of experience in office administration, operations, or executive assistant role Experience in a startup or early-stage company environment is a strong advantage Exposure to HR functions such as onboarding and basic HR administration Experience liaising with external vendors and coordinating office operations EA License No: 19C9611 EA Personnel Reg No: R1433735 Teng Wei Mun (Celest)