Shipping Admin

Job Description Manage the end-to-end shipment process, including warehouse readiness, packing verification, and shipment arrangement. Liaise with warehouse team to confirm shipment feasibility, packing configuration, and cargo readiness prior to booking. Arrange and coordinate freight bookings (sea &air) and monitor shipment schedules (ETD/ETA). Work closely with forwarders, warehouse, and internal teams to ensure smooth logistics execution. Prepare and handle shipping and customs documentation(e.g. invoices, packing lists, supporting documents). Ensure all documentation is accurate, complete, and compliant with requirements. Manage the full invoice processing cycle, including preparation and verification Process and track invoices using Bill One system Maintain and update data in internal systems such asAS400 and EDI, ensuring data accuracy. Support and maintain Purchase Order (PO) records, including basic tracking and documentation. Consolidate and maintain daily packing lists and related operational records. Ensure packing details are aligned with actual shipment arrangements. Prepare and submit daily reports and month-end reports with accurate data. Maintain proper records to ensure data consistency and traceability. Monitor shipment status and handle operational issues(e.g. delays, documentation discrepancies). Coordinate with relevant parties to resolve issues and ensure timely execution. Requirements & Competencies Minimum GCE ‘O’Level qualification or equivalent. Able to multitask and work efficiently in a fast-pacedenvironment with attention to detail Experience in administration or operations Good communication and interpersonal skills Proficient in MS Office and office management tools Proficient in order processing systems or software