Corporate Secretarial Senior Associate

Job Summary Handle comprehensive corporate secretarial duties including company incorporations, foreign branch registrations, striking-off companies, preparing directors’ and shareholders’ resolutions, managing bank account openings and signatory changes for clients. Responsibilities Manage corporate secretarial matters for a portfolio of international clients with Singapore and/or offshore companies to ensure compliance and accuracy Prepare and maintain statutory records such as board resolutions, share transfer forms, and registers to support corporate governance Track and monitor statutory and regulatory deadlines to ensure timely compliance with legal requirements Perform electronic filing of corporate documents with Companies Registry (e.g., ACRA, CR) to maintain up-to-date company records Respond promptly and professionally to clients’ queries via email and phone to provide clear and accurate information Provide ongoing guidance and mentorship to colleagues within the corporate secretarial department to enhance team capability Conduct Know Your Client (KYC) functions by reviewing application forms to verify client information and compliance Perform due diligence checks on new and existing clients to assess risk and ensure regulatory adherence Execute ad-hoc assignments as assigned to support departmental and organizational objectives Preferred competencies and qualifications Familiarity with Singapore-incorporated companies’ regulatory and compliance requirements to effectively manage corporate secretarial duties At least 3 years of relevant experience Strong communication skills to build and maintain effective working relationships with clients and colleagues Positive working attitude with a strong sense of responsibility and initiative to drive tasks to completion Meticulous attention to detail to ensure accuracy in documentation and compliance tracking Ability to prioritize work and meet deadlines with minimal supervision in a fast-paced environment Team player capable of working independently to achieve departmental goals Proficient in spoken and written English to communicate effectively in a professional setting Ability to speak and write in Mandarin is a plus to support communication with Mandarin-speaking clients