Academic Administrative Executive (6-Month Contract | Salary Up To $3,200) Jo 29027

Key Highlights Contract Duration: 6 months Salary Range: Up to $3,200/month Work Location: NUHS Tower Block, Level 11, 1E Kent Ridge Road, Singapore 119228 Working Hours: Mon – Thur: 8.30 – 6.00pm | Fri: 8.30 – 5.30pm Key Responsibilities Quality Assurance & Accreditation Support (60%) Coordinate and publish bi-annual updates for the Tutor Handbook, ensuring proper version control, traceability, and compliance with documentation standards Support quality assurance activities to meet accreditation requirements and maintain internal quality assurance trackers Provide administrative and logistical support for internal reviews and external meetings Coordinate meeting arrangements including agenda preparation, scheduling, meeting links, reminders, and attendee management Prepare meeting notes, track action items, and follow up with stakeholders to ensure timely completion of deliverables Provide secretariat support for task forces and committees, including documentation and coordination activities Data Management & Quality Support (30%) Support academic feedback operations through data cleaning, validation, reconciliation, and dataset preparation Perform data quality checks to ensure completeness, consistency, and accuracy across multiple feedback collection systems Reconcile discrepancies in tutor profiles and system records, escalating issues where required Extract, clean, and prepare data to support academic year closure activities, teaching effectiveness reports, and new academic year setup Update and run process automation tools to support timetable updates within the learning management system Ensure compliance with data governance, security, and confidentiality requirements, including PDPA and institutional data handling procedures General Coordination & Administrative Support (10%) Maintain shared trackers, documentation records, SOPs, data dictionaries, and process documents Draft communications including templates, reminders, status updates, and stakeholder notifications Ensure documentation remains accurate, current, and updated within required timelines Prepare handover and close-out documentation, including process guides, access lists, outstanding items, and archived records Requirements Minimally Diploma in a related discipline with relevant experience in data processing or analysis Good stakeholder coordination and written communication skills Strong document management and version control experience Proficient in MS Word and MS PowerPoint to support secretariat duties Proficient in MS Outlook calendar management and MS Teams / Zoom for hosting online meetings Experience in data extraction and transformation using Advanced Excel/Google Sheets (lookups, pivots, Power Query) will be an advantage Only shortlisted candidates will be notified. By submitting your resume or personal data, you consent to BGC Group Pte Ltd collecting, using, and disclosing your personal data to our clients and partners for the purpose of evaluating your suitability for job opportunities and related recruitment services. You acknowledge that you have read, understood, and agree to our Privacy Policy for Job Applicants, available at https://bgc-group.com/notice-for-job-applicants. BGC Group Pte Ltd (Outsourcing) EA 05C3053