Office Admin, Executive Administrator - Contract

Job Scope Oversee daily office upkeep, facilities, pantry supplies, stationery inventory, seating arrangements and all vendor coordination Monitor administrative supplies and assets, manage access cards and equipment allocation & also initiate procurement when necessary. Maintain accurate filing systems for corporate records, contracts and policies while supporting audits and enforcing administrative SOPs. Arrange all logistics and related meeting materials for internal meetings, corporate events and staff engagement activities, including post-event follow-ups. Manage complex calendars, schedule appointments, coordinate travel/accommodations and prepare professional briefing materials and presentations for senior executives. Screen and prioritize incoming communications, handle confidential info securely and act as a professional liaison between management, teams and external stakeholders. Requirements Highly proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) to handle digital admin tasks efficiently. Strong administrative and coordination skills to effectively manage daily office operations, logistics and internal support. Excellent interpersonal and communication skills to build positive relationships with internal teams, management and external vendors. High level of organization and strict attention to detail to ensure error-free documentation, record-keeping and compliance. Proven ability to multi-task, prioritize urgent requests and manage time effectively in a fast-paced environment with tight deadlines. A reliable team player with a professional, service-oriented attitude to seamlessly collaborate across multiple departments. EA License No.: 96C4864 Reg No.: R25128798 HUANG QIMENG