Admin And HR

ROLE PURPOSE We are hiring a permanent, full-time Admin & HR Officer to strengthen the Admin team's daily coverage and succession. This role is designed to: • Provide support across sales order processing and operations administration. • Support in Company Affairs responsibilites duties. • Working closely with Admin Head. KEY RESPONSIBILITIES 1. Sales & Operations Admin • Process and track sales orders, purchase orders (PO), delivery orders, and quotations. • Coordinate with Sales,Ops/Installer, and Engineering teams on order status, scheduling, and documentation. • Maintain accurate records for job files, tender submissions, and GeBIZ-related paperwork as needed. 2. Company Affairs • Manage corporate secretarial coordination, licenses, permits, and statutory filings (ACRA, IRAS, MOM, CPF) in liaison with appointed corporate secretary/agents. • Handle office administration: insurance renewals, utilities, tenancy/lease matters, vendor contracts, and general facilities upkeep. • Maintain company registers, compliance documentation, and company affairs filing systems. • Support work pass applications, renewals, and cancellations (Employment Pass, S Pass, Work Permit) for foreign employees. 3. HR Administration • Coordinate recruitment logistics: job postings, interview scheduling, candidate correspondence, and onboarding paperwork. • Support onboarding and offboarding administration, including issuance of employment contracts, access, and equipment. • Help organize staff welfare initiatives, internal announcements, and HR-related employee queries. REQUIREMENTS • Diploma or above in Business Administration, Human Resources, or related field. • 2–4 years of experience in administration, HR, or company secretarial support; SME/M&E or building services industry experience is a plus. • Working knowledge of Singapore employment regulations, MOM work pass processes, and basic corporate compliance requirements. • Proficient in Microsoft Office(Word, Excel, Outlook); familiarity with accounting/HR systems (e.g.QuickBooks, payroll software) is an advantage. • Highly organized,detail-oriented, and comfortable managing multiple administrative streams(sales admin, company affairs, HR) at once. • Reliable, discreet, and trustworthy — this role handles confidential company and employee information. • Able to work independently in office full-time, providing consistent daily coverage (unlike the previouspart-time arrangement).