Assistant HR & Admin Manager

A. Strategic HR and Company Culture Development Reporting Structure : Report directly to the Managing Director (MD) to lead and implement the company's strategic HR initiatives. Assessment of Current Practices : Analyze the existing HR strategies and policies. Collaborate with the MD to identify areas for enhancement and alignment. Understanding Company Context : Familiarize yourself with the company’s history, evolution, vision, and goals. Effective Communication : Clearly communicate HR policies and rewards schemes to all staff, actively seeking their feedback. Personal Engagement : Conduct one-on-one discussions and surveys to gather constructive feedback for improvement programs. Open Communication Channels : Facilitate an open line of communication between staff and leadership on behalf of the MD. Identifying Issues : Identify and consult on "toxic" employees, recommending necessary changes for improvement. Team Building : Assist the MD in cultivating a strong team of Heads of Departments (HODs) through monthly meetings. Cultural Transformation : Collaborate with HODs to shape a new company culture and foster a positive staff mindset. Brand Management : Ensure the company’s LinkedIn, website, and Glassdoor profiles reflect positive content and image, highlighting HR events. Achieving Recognition : Strive for the company to attain "Most Liked" SME status. Budget Planning : Develop and present a yearly HR capital budget and optimization plan to the MD. B. Recruitment Framework Recruitment Channels : Establish and enhance effective recruitment channels (WSG, JobStreet, LinkedIn, HR agents). Selection Process : Strengthen the selection process, including candidate profiles, job matching, interview questions, and assessments. Onboarding Documentation : Draft Letters of Acceptance (LOA) and manage the onboarding process. Orientation : Facilitate staff orientation and ensure smooth handover to HODs. C. Performance Review Framework KPI Development : Set up and revie…