Finance And Admin Manager

1. ROLE OVERVIEW We are seeking an experienced, proactive, and hands-on Finance & Administration Manager to lead our financial operations, billing workflows, human resources, and office administration. Operating on QuickBooks, you will be responsible for end-to-end billing execution, tight month-end and year-end financial closings, and strategic treasury/money management. In this role, you will directly manage and supervise a distributed team of local and overseas subordinates across various countries (specifically including India and China), ensuring operational efficiency, cross-border compliance, and smooth communication between local headquarters and foreign branches. 2. KEY RESPONSIBILITIES A. Regional Team Leadership & Overseas Supervision • Manage, mentor, and supervise direct reports (finance and admin staff) located locally and in overseas entities, specifically India and China. • Establish standard operating procedures (SOPs), performance benchmarks, and clear closing/billing timelines across all operating regions. • Review and audit overseas bookkeeping submissions, ensuring alignment with headquarters standards and local regulatory frameworks. • Coordinate with external local and foreign auditors, tax consultants, and corporate secretaries across operating countries. B. Billing Operations & Accounts Receivable (AR) Management • Lead end-to-end billing workflows, including client invoicing, progress billings, and revenue recognition in QuickBooks. • Oversee AR aging reports, drive proactive collections, and manage client credit risk across local and overseas markets. • Ensure billing alignment with client contracts and regional tax invoices (GST, VAT, tax invoices, etc.). C. QuickBooks Management, Financial Closing & Treasury • Maintain chart of accounts, data integrity, and overall administration of the QuickBooks accounting system. • Spearhead fast, accurate month-end, quarter-end, and year-end financial closing processes across all regional entities. • Manage daily cash positions, cash flow forecasting, multi-currency balance tracking, working capital optimization, and international fund transfers (FX). • Prepare consolidated monthly financial statements, management reports, and budget variance analyses for senior management. D. Human Resources & General Administration • Supervise full-cycle HR administrative functions, including payroll approval, employee expense claims, leave tracking, and onboarding/offboarding. • Ensure corporate adherence to local statutory regulations, employment laws, tax requirements, and filing deadlines in all operating regions. • Manage administrative vendor contracts, procurement of supplies/services, facility maintenance, and corporate insurance policies. 3. REQUIREMENTS & QUALIFICATIONS • Core Software Skill: Expert-level, hands-on proficiency in QuickBooks (Online or Desktop) is strictly required. • Regional Experience: Proven track record in managing or overseeing financial operations, compliance, and tax frameworks for overseas entities in India and China. • Financial Closing Expertise: Demonstrated ability to independently lead tight month-end and year-end financial closing cycles accurately. • Treasury & Money Management: Solid hands-on experience in cash flow forecasting, working capital management, and multi-currency international transfers. • Billing Expertise: Strong background in managing high-volume or complex billing workflows and proactive credit collection processes. • People Leadership: Direct experience supervising, mentoring, and setting KPIs for both local and overseas/remote subordinates. • Education & Credentials: Bachelor's Degree in Accounting, Finance, or Business Administration. Professional qualification (CPA, CA, ACCA, or equivalent) is preferred but not a must. • Experience: Minimum 5+ years of total accounting/finance experience, with at least 2–3 years in a managerial role covering Finance, HR, and Admin. • Communication Skills: Excellent written and spoken English. Proficiency in Mandarin or relevant local Indian languages is an advantage for direct interaction with overseas teams and stakeholders. 4. KEY JOB DETAILS FOR HIRING PLATFORMS • Job Title: Finance & Administration Manager (Regional – India & China) • Job Function: Accounting / Finance / Billing / HR / Administration • Core Software: QuickBooks • Position Type: Full-Time, Permanent • Direct Reports: Local and Overseas Finance & Admin Staff (India, China, Local)