Administration Executive

Company Overview EQA IMS CERTIFICATION PTE. LTD, established in 2011, provides professional third-party certification services in Singapore and Asia. Accredited by SAC and approved by MOM, it offers ISO 9001, ISO 14001, ISO 45001, AS9100, IATF, ISO 22000, and ISO 13485 certifications. Job Summary You will coordinate audit arrangements, prepare quotations and invoices, monitor account receivables, and liaise with overseas offices to ensure audit documentation is complete and approved. Responsibilities Communicate with clients via email and phone to schedule annual surveillance and recertification audits Prepare and follow up on audit quotations to secure client approval Issue invoices to clients and monitor account receivables to ensure timely payments Coordinate with overseas offices to verify that all pre-audit documents are properly prepared and approved Use Microsoft Office Word and Excel to document and manage audit-related information Work independently to manage tasks and meet deadlines Write and converse clearly in simple English and Mandarin to facilitate client communication Preferred competencies and qualifications Possess at least N-level or equivalent qualification Have at least 2 years of general working experience