Admin & Sales Coordinator

Job Description: Admin/Sales Coordinator (Singapore) We're looking for an organized, people-savvy Admin/Sales Coordinator to keep our operations running smoothly and support our sales and client-facing efforts. Bonus points if you're already comfortable using AI tools to work smarter and faster. What you'll be doing Admin& Finance Manage day-to-day office and finance/admin operations Prepare supporting documents for Finance processing and prepare accounting records/Finance with Finance AI software for Finance/Management review Coordinate schedules, meetings, and logistics for events/projects Maintain proper document filing and records Handle correspondence and general admin support across the team Sales& client coordination Support the sales process — proposals, quotations, follow-ups Coordinate with clients on project timelines, deliverables, and enquiries Maintain and update client records/CRM Assist in preparing sales materials, decks, and reports AI& efficiency Use AI tools (ChatGPT/Claude, scheduling assistants, CRM automations, etc.) to speed up admin tasks, drafting, and follow-ups Keep learning new tools to make daily work more efficient Bring ideas on where AI can save time across admin and sales workflows What we're looking for Diploma in Business Admin, Marketing, or related field (or equivalent experience) 2–4 years of relevant experience in admin/sales support (adjust based on seniority you want) Comfortable with or keen to learn AI tools as part of daily work Strong communication skills — confident liaising with clients, vendors, and internal team Organized, proactive, and able to juggle multiple tasks Able to work independently and as part of a team Job Types: Full-time, Permanent Work Location: In person