Operations Executive (Facilities & Estate Management)-Tampines

Operations Executive (Facilities & Estate Management) Company: GoalSetterz Business Solutions Pte. Ltd. Location: East, Tampines Employment Type: Full-Time, Contract Working Hours Monday to Friday: 8:00 AM – 5:00 PM (inclusive of 1-hour lunch break) May be required to support school events on Saturdays or outside normal working hours when required. Sundays and Public Holidays are generally non-working days unless required for major school events. Job Description GoalSetterz Business Solutions Pte. Ltd. is seeking a dedicated and proactive Operations Executive to be deployed at College @ Tampines . The successful candidate will support the school's daily operations by coordinating facilities management, estate maintenance, contractor management, logistics, safety and security, operational planning, and campus relocation activities. This role requires a highly organised individual who can coordinate multiple stakeholders while ensuring the school's facilities remain safe, efficient, and operational. Key Responsibilities Estate & Facilities Management Coordinate and monitor preventive and corrective maintenance works. Conduct routine inspections of school buildings and facilities. Report defects and follow up on rectification works. Coordinate maintenance schedules with contractors and Facility Management teams. Maintain maintenance records, warranties, and asset documentation. Campus Relocation & Operational Readiness Support planning and coordination for campus relocation projects. Coordinate relocation of furniture, equipment, and operational assets. Assist in operational readiness exercises, inspections, and defect management. Liaise with consultants, contractors, MOE, and project stakeholders. Security & Safety Coordinate daily security operations. Conduct safety and security inspections. Assist in incident reporting and emergency preparedness exercises. Monitor CCTV, access control, alarm, and visitor management systems. Cleaning & Environmental Services Coordinate cleaning, pest control, waste management, and landscaping services. Conduct inspections to ensure cleanliness and hygiene standards are maintained. Event & Logistics Support Coordinate operational support for school events, examinations, and ceremonies. Arrange venue setup, logistics, furniture movement, transport, and audio-visual requirements. Asset & Inventory Management Maintain inventory records of furniture, equipment, and operational assets. Coordinate stocktaking exercises. Support asset replacement and disposal programmes. Vendor & Contractor Coordination Liaise with contractors, consultants, suppliers, and government agencies. Monitor contractor performance and service standards. Follow up on maintenance requests and service delivery. Operational Planning & Compliance Assist in developing Standard Operating Procedures (SOPs). Prepare operational reports, presentations, and documentation. Ensure compliance with MOE policies and statutory safety requirements. Budget & Procurement Support Assist in procurement administration, quotation tracking, and verification of completed works. Monitor operational expenditure and support budget planning. Requirements Applicants should possess: Nitec, Higher Nitec or equivalent qualification in Facilities Management, Building Services, Engineering, Estate Management, Operations Management, Rapid Transit Technology, or a related technical discipline. Minimum 3 years of relevant working experience in facilities management, estate operations, operational support, transport operations, or institutional environments. Applicants should have experience in several of the following areas: Daily operations coordination Building or premises inspections Equipment and safety checks Incident reporting and escalation Operational logistics Contractor coordination Maintenance follow-up Operational documentation and record keeping Preferred Skills Good interpersonal and communication skills. Strong organisational and coordination abilities. Ability to work independently and manage multiple priorities. Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook). Good problem-solving and stakeholder management skills. Advantageous Experience Candidates with experience in one or more of the following will have an advantage: Facilities or Estate Management Contractor Management Asset Management Building Maintenance Workplace Safety & Health (WSH) Procurement Administration Infrastructure Upgrading Projects Cam…