Senior/Admin Specialist

Key Responsibilities 1. Office Administration & Operations Oversee daily office operations, ensuring a clean, organized, productive workspace. Manage front office functions including reception, meeting rooms, mail/courier handling, and company visitors Maintain office supplies, equipment, pantry inventory, stationery, and procurement of administrative needs. Handle company documents, filing systems, and internal administrative workflows. Other administrative & operations tasks as assigned 2. Workplace Culture & Employee Experience Champion workplace culture initiatives and employee engagement activities (e.g., onboarding experience, team-building events, festive celebrations, corporate announcements). Maintain a welcoming, inclusive, and professional office environment aligned with Goertek’s culture and values. Coordinate employee welfare programs (snacks/pantry management, monthly birthday sessions, wellness programs). 3. Facilities & Space Management Oversee the maintenance, safety, and efficiency of the office premises. Liaise with building management on repairs, access cards, safety inspections, and security matters. Support workspace planning, seat layouts, office expansion/relocation, and renovation projects. Conduct periodic facilities checks to ensure compliance with safety, cleanliness, and operational standards. Maintain and manage office assets and inventory tracking. 4. Vendor & Contract Management Manage a wide portfolio of office, facilities, and operational vendors (cleaning, pantry, IT support, renovation, equipment, courier, travel agencies, security, maintenance). Own the end-to-end vendor lifecycle: sourcing, negotiation, onboarding, performance review, renewal, and termination. Ensure service level agreements (SLAs) are met, costs are optimized, and quality of service is consistently high. Drive cost-efficiency initiatives through vendor comparison and budget management. Maintain updated vendor contracts and ensure adherence to procurement and…