HR & Admin Executive

1. Role Overview The HR & Admin Executive runs the day-to-daypeople-operations, office and administrative functions for Hey Co Group’s multi-brand F&B portfolio, across all entities andoutlets. This is a hands-on, coordination-focused role: keeping HR runningsmoothly, processing payroll for Finance Manager approval, coordinatingrecruitment with outlet managers, and working alongside an appointed work-passagent who handles statutory work-pass expertise. The role reports to theDirector, who owns HR strategy and senior decisions. 2. KeyResponsibilities Payroll • Runmonthly payroll across all entities — process timesheets, leave, claims andovertime (StaffAny), compute CPF, SDL and levies, and prepare IR8A / IRASsubmissions — and submit to the Finance Manager for review and approval beforerelease. • Maintainaccurate payroll records and statutory filing. Recruitment Coordination • Managejob postings and sourcing across channels, for corporate and outlet roles. • Screenapplications and coordinate interviews with outlet and operations managers, wholead hiring decisions for their own teams. • Prepareoffer letters and onboarding documentation. • Confirmwork-pass eligibility with the appointed agent before any offer is made. • Supportmanpower planning aligned to outlet openings. HR Operations • Administeronboarding and offboarding end to end. • Manageleave, claims and attendance, including StaffAny exports. • Trackwork-pass quota and levy headroom across all entities; flag renewal deadlinesand quota changes to the Director and the appointed agent before they bite. • Planand run employee engagement and recognition activities; gather staff feedbackand surface it to the Director. • Administerthe performance-management cycle — coordinate probation reviews and appraisals,track completion, and maintain records — under the framework set by theDirector. • Maintainthe employee master list, HR records and statutory filing. • Handleday-to-day employee queries and first-line employee-relations matters; documentdisciplinary cases and escalate serious matters to the Director. Work-Pass & Compliance Coordination • Liaisewith the appointed work-pass agent on Work Permit, S Pass and EP applicationsand renewals. • Monitorand flag upcoming regulatory or deadline changes (for example, S Passqualifying salary and PWM schedules) to the Director and the agent. • Keep HRand compliance records accurate and audit-ready, in line with the EmploymentAct, CPF, PWM, POHA and PDPA. Office & Administration • Officemanagement — supplies, facilities and vendor coordination. • Generaladministrative support across the group. • Documentcontrol and filing. AI & HR Technology • Use HRsystems and AI / LLM tools to draft, summarise, screen and report faster, withsound judgement and accuracy. • Neverput confidential employee data into public AI tools — maintain strict dataconfidentiality at all times. 3. Requirements • Diplomaor Degree in Human Resource Management, Business or a related field. • 2–3years of HR and/or administrative experience, ideally in F&B, retail,lifestyle or similar multi-outlet, shift-based service businesses. • Hands-onpayroll experience with demonstrable command of CPF, SDL, levy and IR8Acomputation. This is a core function of the role, reviewed and approved by theFinance Manager. • Workingknowledge of Singapore employment basics — Employment Act, CPF, leave and thework-pass framework. Specialist work-pass depth is not required, asapplications are supported by an appointed agent. • Proficiencywith HR and payroll systems and a strong command of Excel. • Confident,hands-on user of AI / LLM tools at work, with the discipline never to putconfidential employee data into public AI tools. • Highlyorganised, able to juggle multiple functions and prioritise the important overthe merely urgent. 4. Competencies • Strongattention to detail and a high standard of confidentiality. • Clear,professional communication across all levels. • Able towork independently in a fast-paced, multi-brand environment. • Pragmatic,solutions-oriented approach to people and administrative matters.