HR Executive

Job Summary: The HR Executive manages daily HR functions, overseeing recruitment, onboarding, employee relations, performance, payroll, benefits, training, and ensuring compliance with laws, acting as a key link between employees and management to foster a positive culture and achieve business goals through strategic HR initiatives, policy implementation, and data-driven insights. Duties/Responsibilities: • Oversee accurate and timely payroll processing, including new hires, terminations, and pay adjustments. • Maintain employee records, including leave balances, working hours, and bank account details. • Ensure compliance with policies, labor laws, and POPA regulations, while maintaining data integrity. • Resolve payroll inquiries and discrepancies, collaborating with Finance and ad hoc payments. • Handle employee offboarding, including final settlements, exit checklists, and maintaining confidentiality. • Manage time-off credits and family care leave as needed. • File and archive employee records (p-files). • Support/liaise with payroll vendor to resolve system issues and software updates. • Post job ads and screen resumes to shortlist candidates for interviews. • Source and review recruitment agencies. • Conduct initial phone screenings and arrange interviews. • Coordinate offer preparation, reference checks, and onboarding for new hires. • Prepare vacancy reports, assess the quality of new hires, and manage work pass applications if necessary. • Collaborate with hiring managers to ensure alignment with staffing needs and company policies. • Administer staff confirmation processes and ensure timely completion of appraisals. • Manage re-employment contracts and ensure timely renewal or re-employment notices. • Coordinate staff welfare initiatives, including gifts and condolences. • Handle administrative duties such as filing, archiving, and updating HR records. • Take on other relevant tasks or duties as may be assigned by HOD or Senior Management. Required Skills/Abilities: • Knowledge of Singapore Employment Act and Industrial Relations Act is an added advantage. • Able to manage multiple priorities and meet tight deadlines in a dynamic environment. • Able to work independently and collaboratively in a team setting. • Strong command of spoken and written English. • Ability to respond to problems and to assist staff with a calm, courteous, and helpful attitude. • Excellent verbal and written communication skills, interpersonal and customer service skills. • Excellent organizational skills and meticulous attention to detail and numbers. • Creative and effective problem-solving skills. • Proficient in Microsoft Office Suite (Excel, Word, PowerPoint). Education / Certification and Experience: • Degree in Business, Human Resources, or a related field. • 2-3 years of payroll and recruitment experience.