Administration Associate |Mk-Inx-A-B16

Key Responsibilities: Oversee daily office operations and administration to ensure a smooth, efficient, and well-organised workplace environment Manage all incoming and outgoing correspondence including emails, phone calls, mail, and deliveries professionally and promptly Coordinate meeting schedules, manage office calendars, and arrange logistics for internal and external engagements Prepare, organise, and maintain business documents, reports, and confidential records in full compliance with company policies Act as the first point of contact for visitors, clients, and general office enquiries — always professional and welcoming Oversee office facilities, equipment, and supplies to ensure the workplace remains productive, safe, and well-maintained Support HR and finance teams with administrative tasks including filing, data entry, invoice processing, and onboarding coordination Coordinate internal meetings, workshops, and company events from preparation through to post-event follow-up Liaise with vendors, service providers, and external partners to ensure all office operational needs are met efficiently Identify gaps in office processes and proactively implement improvements to enhance overall administrative efficiency Requirements: Minimum Diploma and above Strong organisational and time management skills with the ability to prioritise and handle multiple tasks simultaneously Proficient in Microsoft Office (Word, Excel, PowerPoint) and comfortable with digital workplace tools Professional, discreet, and reliable with a strong sense of initiative and attention to detail EA License Number: 25C2980 Disclaimer: By applying, you consent to the collection and use of your personal data for recruitment purposes in accordance with Singapore's PDPA. Your application may be considered for this and other suitable roles.