Executive Assistant

Company Overview Mencast Holdings Ltd. and its subsidiaries (“Mencast” or the “Group”) are a leading regional provider of integrated Engineering and Maintenance, Repair and Overhaul (“MRO”) solutions. Founded in 1981, Mencast has established a strong reputation in the manufacture and repair of marine propellers and sterngear equipment. Building upon these core competencies, the Group has strategically diversified into high-growth sectors such as waste remediation, recycling, and value-added manufacturing. Job Summary Provide comprehensive secretarial and administrative support to the CEO, managing communications, scheduling, and stakeholder engagement to enhance executive productivity and uphold the organization’s professional image. Responsibilities Manage the CEO’s electronic diary by scheduling, prioritizing, and coordinating appointments, meetings, and travel/hotel/Visa arrangements to optimize time and productivity. Serve as the primary liaison between the CEO and internal/external stakeholders by screening calls, handling enquiries, and negotiating with professionals on confidential and sensitive matters. Prepare, organize, and distribute meeting agendas and presentation materials to ensure effective and timely communication during executive meetings. Record, draft, and distribute accurate minutes and correspondence on behalf of the CEO to maintain clear documentation and follow-up actions. Welcome and advise visitors, representing the organization professionally and fostering positive relationships. Handle incoming and outgoing communications including mails, and electronic correspondence to support seamless executive operations. Provide strategic support to the CEO in managing collaborations with business partners, driving initiatives in emerging technologies, R&D innovation, and project execution, while contributing to the expansion of business development and marketing opportunities. Assist in coordinating and liaising with China-based partners, clients, and suppliers to ensure seamless business operations. Maintain confidentiality and demonstrate high integrity in managing sensitive information and executive affairs. Proactively identify and implement improvements in administrative processes to support the CEO’s strategic priorities. Undertake additional duties as assigned by the CEO and/or Corporate HR & Admin to support organizational goals. Required competencies and certifications Diploma or bachelor's degree in business administration, Secretarial Studies, or a related field. Minimum 2 years of experience in a similar executive support role. Fresh graduates are also encouraged to apply. Proficient in Microsoft Office applications and other business AI tools. Strong command of spoken and written English/Chinese to communicate effectively across diverse stakeholders/business partners. Demonstrated ability to multitask, plan, and prioritize workload to meet deadlines independently High reliability and integrity in handling confidential information. Preferred competencies and qualifications Strong organizational and coordination skills with attention to detail. Excellent communication and interpersonal abilities for liaising withinternal and external stakeholders. Ability to manage multiple priorities and adapt to fast-paced environments.