Senior/ Associate Executive (Coo'S Office)

We are looking for a proactive and highly organised Senior/Associate Executive to provide administrative support to the Chief OperatingOfficer (COO). The successful candidate should be able to multi-task, maintainstrict confidentiality and work effectively with internal and externalstakeholders. The key responsbilities of this incumbent will be asfollows: Provide comprehensive administrative support tothe COO including managing calendars, appointment and travel arrangements Handle both internal and external customerqueries/requests related to COO’s office and follow-up accordingly Monitor and manage the COO’s email,correspondence and meeting requests Manage confidential and sensitive informationand records for the COO’s office Prepare reports, presentations and operationaldocuments and ensure timely submission Organise filing system and maintain accuratedocumentation Assist in preparation of budget requirements andmanaging of budget Organise departmental events Coordinate communication between the COO and theinternal and external partners Ensure the smooth running of the office whichincludes keeping records of department’s asset as and maintaining officesupplies Coordinate and track action items arising frommanagement, departmental and operational meetings, ensuring timely follow-upand closure. Prepare meeting agendas, take minutes, andmaintain records of key decisions and action plans. Requirements Recognised Diploma in Business or its equivalentwith at least 2 years’ of relevant working experience preferably in supportingsenior management Good interpersonal skills and resourceful Good organisational, planning and timemanagement skills Able to work independently while managingmultiple priorities Strong attention to detail and problem-solvingskill Proficiency in Microsoft Office (Word, Excel,Power point) Good oral and written communication skills