Administrative Officer

Job Summary Manage administrative, accounting, payroll, and human resource functions for a maintenance company, ensuring accurate documentation, timely payments, compliance with foreign worker regulations, and effective employee management. Responsibilities Prepare and submit accurate company quotations, sales tracking reports, and invoices to support revenue collection. Compile service and photo reports to facilitate invoicing processes. Generate sales tracking reports and prepare invoices to ensure timely billing. Create payment reminders and Statements of Account (SOA) based on outstanding balances and coordinate with supervisors to collect payments promptly. Process all cheque payments accurately and on schedule. Maintain comprehensive medical, Work Injury Compensation (WIC), and dormitory records for foreign workers to ensure regulatory compliance. Manage company staff employment records, ensuring accuracy and confidentiality. Liaise with the Ministry of Manpower (MOM) for foreign employee applications and resignations to maintain legal compliance. Prepare staff payroll by the 5th of each month, ensuring accuracy and timely disbursement. Compile and submit monthly administration and human resource reports by the 7th of each month. Maintain all administrative records to support company operations. Develop and update job descriptions to align roles with company needs. Coordinate onboarding and training programs to integrate new employees effectively. Conduct performance evaluations and manage employee performance to support organizational goals. Administer employee payroll, benefits, and leave management to maintain workforce satisfaction. Foster employee dedication and commitment through engagement initiatives. Prepare and maintain all company administration and human resource filings in an organized manner.