Operations Executive (Logistics, Administration & Accounting Support)

Job Summary We are seeking a hands-on and organised Operations Executive to support day-to-day business operations in a trading and manufacturing environment. You will coordinate customer orders, support production, manage logistics and shipping, assist with accounting tasks, and provide general office administration. Responsibilities Process customer purchase orders and sales contracts to ensure accurate order entry Coordinate customer orders with internal teams to achieve timely fulfilment Monitor order status and communicate updates to relevant stakeholders Assist in production planning and coordinate with production teams to track order progress Monitor inventory levels and material availability to support production needs Follow up on outstanding operational issues to maintain smooth workflows Coordinate local deliveries and transportation arrangements to meet delivery schedules Liaise with freight forwarders and logistics providers to arrange shipments Prepare shipping documents including Commercial Invoices, Packing Lists, and export documentation accurately and on time Track shipments and maintain comprehensive shipping records Assist with accounts payable and receivable activities, including processing supplier invoices and customer billing documents Perform data entry into accounting/ERP systems to maintain accurate financial records Maintain proper filing of accounting records and supporting documents Assist with payment documentation and reconcile records as needed Support month-end administrative activities to ensure timely financial close Maintain filing and document control for operational and administrative records Prepare reports and update spreadsheets to support team decision-making Provide general administrative support and perform ad hoc duties assigned by management Manage multiple priorities independently while maintaining strong attention to detail Preferred competencies and qualifications Diploma or equivalent qualification in Business Administration, Accounting, Logistics, Supply Chain, or related fields 2–5 years of relevant experience in operations, logistics, manufacturing, trading, or administration Experience in shipping documentation, order processing, or logistics coordination Basic accounting knowledge and experience with invoice processing or ERP accounting systems Proficient in Microsoft Office, especially Excel Experience with ERP systems Positive attitude and willingness to learn Comfortable working in a small and dynamic team environment Other Information Position: Operations Executive (Logistics, Administration & Accounting Support) Contract Duration: 6 months (with potential extension/conversion depending on business needs and performance) Working Hours: Monday to Friday Location: Singapore