Senior Exec/Executive, Programmes & Community Outreach Dept

1. Job Functions Programme Planning Support Guide home executives during their early planning stages, offering constructive feedback on schedules and activities. Help ground teams brainstorm ideas that match organizational standards and goals. Share useful resources, templates, and best practices to help ground teams plan efficiently. Proposal Vetting & Communication Serve as the HQ contact for the program teams with the welfare homes. Check incoming program proposals for complete details, correct budget calculations, and basic alignment. Work directly with home executives to clarify details and request fixes to ensure smooth approvals. Grant Documentation & Reimbursement Track how grants are being spent across your assigned homes. Collect and double-check all supporting paperwork, including receipts, attendance lists, and feedback forms. Prepare clear grant reimbursement submissions and organize data for funder impact reports. Data Compilation & Support Gather and combine feedback data from residents, staff, and volunteers across the homes. Update and maintain central dashboards and registries for tracking program results and statistics. Provide hands-on administrative and operational support when launching major or brand-new initiatives. Assist with PERTAPIS events & projects where required 2. Candidate Requirements Possess Minimum Diploma in a related field - preferably Human Resources, Hospitality or Event Management Preferably with Min. 2 years of experience in stakeholder management or volunteer-related work is advantageous Strong interest in community work, with a customer service orientation and good stakeholder awareness Strong data literacy - comfortable with checking metrics and verifying ground reports Familiarity with project management lifecycles and administrative tracking Outstanding verbal, written, and interpersonal communication skills Excellent communication and relationship-management skills to work effectively with both centralized HQ leadership and ground-level operational staff High organized, systematic and ability to multi-task and meet deadlines with minimum supervision Proficient in Microsoft Office (Word, PowerPoint, Excel) 3. Working Hours 5 days work Monday - Friday, 9am to 6pm 4. Working Hours 1 Joo Chiat Complex **Disclaimer: Only shortlisted candidates will be notified.