Human Resources & Administration Executive (Farrer Park)

Responsibilities: Human Resources Operations Manage employee onboarding and offboarding processes, ensuring a smooth and positive employee experience. Maintain accurate and confidential employee records, including personnel files, employment documents, pre-employment checks, educational certificates, company asset assignments, and employee information. Update and maintain HRIS, employee databases, and access control systems. Administer employee declarations, including conflict of interest and asset declaration forms. Ensure HR documentation is properly filed and maintained in compliance with company policies and employment regulations. Conduct exit interviews, gather employee feedback, and recommend initiatives to improve employee engagement and retention. Support the implementation and communication of HR policies, procedures, and best practices. Ensure confidentiality when handling sensitive employee information. Office Administration & Corporate Support Coordinate weekly counselling service reports and other administrative reports. Organise monthly company meetings, staff engagement activities, welfare programmes, festive celebrations, retreats, and annual events. Manage procurement and inventory of office stationery, pantry supplies, and general office equipment. Maintain records of company IT equipment, mobile devices, and user access assignments. Coordinate user account setup and removal to support employee onboarding and offboarding. Provide administrative support to various departments and assist with operational requirements. Provide Client Services coverage during team members' absence when required. Support the Data Protection Officer (DPO) in implementing PDPA policies, compliance activities, and staff awareness programmes. Perform the role of Fire Safety Warden by supporting workplace safety initiatives, emergency preparedness, and fire evacuation exercises. Carry out other HR, administrative, and operational duties assigned by Management. Talent Acquisition Manage the end-to-end recruitment process, including job posting, sourcing, screening, interviewing, reference checks, offer preparation, and onboarding. Coordinate interview arrangements between hiring managers and candidates. Work closely with department heads to understand manpower requirements and hiring priorities. Build and maintain talent pipelines for current and future hiring needs. Maintain accurate recruitment records and candidate databases. Support employer branding initiatives and recruitment activities where required. Requirements: Diploma in Human Resource Management, Business Administration, or a related discipline. At least 2 years of experience in Human Resources, Recruitment, or Office Administration. Experience managing the full recruitment lifecycle is preferred. Familiarity with HRIS systems and Microsoft 365 administration will be an advantage. Proficient in Microsoft Office applications, especially Excel, Word, Outlook, and Teams. Strong organisational, coordination, and multitasking abilities with excellent attention to detail. Good interpersonal and communication skills, with the ability to build relationships across all levels. Able to handle confidential information with professionalism and integrity. Resourceful, proactive, and capable of working independently in a fast-paced environment. EA Personnel Name: Jackie Ng EA Personnel No: R22109024 EA License No: 95C5411