Senior HR Executive

Senior HR Executive — People Operations, Talent & Expansion Employment Type: Full-Time, Permanent Industry: Fitness, Pilates, Wellness and Lifestyle Services Location: Singapore, supporting multiple companies and operating locations Salary: S$3,800–S$4,800 per month , commensurate with experience About the Group We are a growing multi-entity group operating across fitness, Pilates, personal training, wellness and related business ventures. As we expand into new locations, business lines and markets, we are strengthening the central people function that supports our teams. We are looking for a hands-on and dependable Senior HR Executive who can manage present-day HR operations while helping us build the workforce, systems and talent pipelines required for future growth. About the Role You will take ownership of the Group’s core people operations, including payroll, employment documentation, statutory submissions, recruitment, onboarding, employee records and offboarding. This is not solely an HR administration role. You will also help management plan and mobilise manpower for new sites and ventures, maintain recruitment pipelines, improve HR systems and build consistent employee practices across the Group. The role is intended to ensure that every business has the people, documentation, processes and workforce visibility required to operate and expand effectively. Key Responsibilities Payroll and HR Operations Prepare and process monthly payroll accurately and on time. Administer salaries, allowances, incentives, deductions, claims and statutory contributions. Maintain attendance, leave, payroll and employee records in JustLogin . Verify payroll inputs and work with Finance on payment and reconciliation. Respond to payroll, leave and employment-related enquiries. Maintain proper payroll controls, supporting records and approval trails. Employment Contracts and Employee Records Prepare and issue offer letters, employment contracts, confirmation letters, amendments and other HR documentation. Maintain complete, accurate and confidential employee records. Track probation, confirmation, performance review, contract renewal and work-pass deadlines. Ensure employment terms and documents follow approved company frameworks. Maintain standard HR templates and ensure proper records for review, audit and handover. Recruitment and Talent Pipelines Prepare and publish advertisements through career portals and other recruitment channels. Screen applications and conduct initial candidate interviews. Coordinate interviews, assessments, reference checks and offers with hiring managers. Maintain active candidate pipelines for operational, coaching, instructor, specialist and leadership roles. Develop consistent screening, interview and candidate-assessment processes. Support recruitment partnerships with schools, training providers and relevant industry networks. Provide regular visibility on vacancies, candidate pipelines and hiring progress. Onboarding, Probation and Offboarding Coordinate pre-employment documentation and onboarding arrangements. Ensure new employees receive structured introductions to their roles, teams and workplace expectations. Enrol employees in the relevant HR, payroll, attendance and operating systems. Track probation milestones and coordinate confirmation reviews with supervisors. Administer resignations, clearance, handovers, final-payroll inputs and exit documentation. Conduct or coordinate exit interviews and identify recurring retention concerns. Statutory and Government Administration Prepare and submit required employment-related government returns accurately and on time. Administer CPF, Skills Development Levy, income-tax reporting and other applicable submissions. Support work-pass applications, renewals, cancellations and related MOM requirements. Manage government-paid leave claims, NS make-up pay and other applicable employment claims. Stay updated on relevant changes to Singapore employment requirements and HR practices. Expansion and Workforce Planning Maintain consolidated headcount and manpower plans across companies and locations. Work with management and business heads to anticipate vacancies and future manpower needs. Prepare manpower mobilisation plans for new sites, entities and business launches. Coordinate recruitment timelines, contracts, onboarding and operational readiness for opening teams. Track vacancies, payroll costs and staffing readiness against approved plans. Develop repea…